Dubai Contractor Compliance Software — Every Feature for Law No. 7 of 2025

Compliance Dashboard & Score

See your overall compliance health at a glance with a real-time score from 0 to 100. The dashboard breaks down your score across six categories: DM Registration (20 pts), Classification Tier (10 pts), Trade Licence (10 pts), Staff PCCs (30 pts), Subcontractor Approvals (20 pts), and Document Retention (10 pts). Know exactly what's compliant, what's at risk, and what needs immediate attention — all from one screen.

• Real-time compliance score with detailed breakdown
• Action required alerts with direct links to fix issues
• Upcoming expiration tracking for PCCs, licences, and registrations
• Recent activity feed showing all changes across your company

Staff PCC Tracker

Track every engineer, technician, and safety officer's Professional Competency Certificate (PCC) issued by Dubai Municipality. See who's valid, expiring, or overdue at a glance. Under Law No. 7, deploying uncertified personnel carries fines of AED 1,000 to AED 100,000 per violation.

• PCC number, issue date, and expiry tracking per staff member
• Automatic status badges: Valid, Expiring Soon, Expired
• Bulk Excel/CSV import — add 50+ staff members in seconds
• Self-service invite links — staff submit their own PCC details via email link
• Search and filter by name, role, employee ID, PCC number, or status

Subcontractor Approval Management

Law No. 7 requires prior written approval from the DM Director General before engaging any subcontractor. ContractorPass tracks each subcontractor's registration, classification, municipal approval number, and approval status. Get alerted if any approval expires or a subcontractor's registration lapses mid-project.

• Municipal approval status tracking (Approved, Pending, Rejected, Expired)
• Trade licence and classification verification per subcontractor
• Self-service invite links — subcontractors submit their own details
• Assign subcontractors to specific projects for per-project compliance

Project-Level Compliance

When a Dubai Municipality inspector visits your site, they check compliance at the project level — not company level. ContractorPass lets you assign staff and subcontractors to specific projects and track per-project compliance scores. Know exactly which site is at risk before an inspector does.

• Create projects with client, location, contract value, and timeline
• Assign staff and subcontractors to each project
• Per-project compliance score based on assigned resources
• Completion Certificate date tracking for 10-year retention

Document Vault with 10-Year Retention

Law No. 7 requires contractors to retain original copies of contracts, technical data, drawings, and project records for at least 10 years from the Completion Certificate date. ContractorPass provides a secure document vault with automatic retention tracking, folder organisation, custom categories, and recycle bin protection.

• Drag-and-drop file upload with progress tracking
• Organise by folders, categories, and link to projects
• 10-year retention enforcement from Completion Certificate date
• Secure cloud storage on Microsoft Azure Blob UAE North for data residency compliance
• Recycle bin with 7-day recovery window

Insurance Policies Register

Track every active insurance policy in one place — Contractor All Risk (CAR), Workmen's Compensation, Third-Party Liability, Professional Indemnity, and any other policy type you need to manage. Store the insurer, policy number, cover amount, start date, expiry date, and the policy document itself. Automated expiry reminders go out at 60, 30, 14, 7, and 1 day before each policy lapses so you never discover a gap during an incident.

• CAR, Workmen's Comp, Third-Party, Professional Indemnity, Other policy types
• Policy number, insurer, cover amount, start and expiry dates
• Attach the policy PDF directly to the record
• 60/30/14/7/1-day expiry reminders via email or WhatsApp
• Status badges (Valid, Expiring Soon, Expired) at a glance

Bank Guarantees Register

Track every active bank guarantee linked to the project it secures — Performance, Advance, Retention, Tender, and Other. Capture the issuing bank, guarantee number, amount, issue date, expiry date, and client. The same 60/30/14/7/1 reminder cadence tells you when to renew or request release so a forgotten performance bond never triggers a client claim.

• Performance, Advance, Retention, Tender, Other guarantee types
• Linked to a specific project for per-project visibility
• Issuing bank, guarantee number, amount, client, dates
• 60/30/14/7/1-day expiry reminders via email or WhatsApp
• Running total of active guarantee value in AED

PDF Compliance Reports

Generate professional PDF compliance reports for tenders, developer verification, and site inspections. Company-wide reports show your full compliance breakdown including staff PCC details and subcontractor approval status. Project-specific reports show only the staff and subcontractors assigned to a particular project — ready to hand to a Dubai Municipality inspector.

• Company compliance report with score breakdown and action items
• Per-project inspection-ready reports
• Branded with your company details and report ID
• Verifiable via QR code and unique report ID

Automated Email Notifications

ContractorPass runs a daily compliance scan across all your data and sends email digest notifications for anything that needs attention. Get notified about expiring PCCs (30, 14, 7, 3, and 1 day before), expired certifications, trade licence renewals, and DM registration deadlines — so nothing slips through the cracks.

• Daily automated compliance scan
• Email digest for expiring and expired items
• Smart deduplication — no repeat alerts for the same issue
• Action required dashboard with direct links to fix each issue

AI BOQ Analyzer

Drop any Dubai consultant Bill of Quantities as a PDF or Excel file. The tool reads it with Anthropic Claude, identifies every line item, and returns a clean structured Excel with description, unit, quantity, rate, total, and the page citation for each row. What used to take an estimator two to four hours of retyping finishes in seconds. Works on BOQs from Emaar, Nakheel, DEWA, RTA, Dubai Municipality, DDA, and private consultants. A free public version is available at contractorpass.ae/tools/boq-analyzer with no signup (watermarked output, one extraction per device every 90 days). Paid plans give you unwatermarked extractions and higher monthly volumes.

• PDF and Excel input — 15 MB max, up to 80 pages for PDFs
• Structured Excel output with page citations per line item
• Confidence score per row (rows below 60% confidence flagged for review)
• Monthly limits: 5 Starter · 30 Professional · 100 Enterprise · unlimited Corporate
• Free public version at /tools/boq-analyzer (watermarked, one per device/90 days)

AI Tender Cover Letter Drafter

Enter your project name, client, scope summary, and your own unique selling points. The tool drafts a professional covering letter and method-statement outline in Dubai-standard tone. You edit and download. Saves roughly 30 minutes per tender submission — contractors tell us they rewrite the same letter 50+ times a year with minor variations and this ends it.

• Project name, client, scope, and USP inputs
• Dubai-standard tone by default; override with a free-text prompt
• Method-statement outline included
• Copy to clipboard or download, edit in Word or Google Docs
• Monthly limits: 5 Starter · 30 Professional · 100 Enterprise · unlimited Corporate

AI Contract Risk Scanner

Upload a draft subcontract or client contract as a PDF. The scanner flags aggressive clauses — unlimited liability, ambiguous variation-order terms, harsh retention, one-sided termination rights, painful payment terms. Each finding includes a verbatim quote, the page number, why it matters, and a suggested fix. Most SMB contractors sign whatever the client puts in front of them because they can't afford lawyer review on every contract. The scanner tells you which clauses deserve lawyer time. First-pass review only — not a substitute for legal advice. Always consult a qualified UAE construction lawyer before signing.

• PDF input (subcontracts, main contracts, consultant agreements)
• Findings tagged by severity (High, Medium, Low)
• Verbatim quote + page citation + suggested fix per finding
• Legal disclaimer and acceptance step on first use
• Monthly limits: 5 Starter · 30 Professional · 50 Enterprise · unlimited Corporate

Public Contractor Verification

Law No. 7 requires employers and developers to verify contractor registration before engagement. ContractorPass provides a free public verification page where anyone can enter a trade licence number and see a contractor's compliance status — no login required. Contractors can share their verification URL in tender documents and on their website as proof of compliance.

• Public verification at contractorpass.ae/verify
• Shows compliance score, staff coverage, and subcontractor approval rate
• Shareable URL for tender submissions
• Toggle visibility on/off in company profile settings

Enterprise Security

256-bit encryption · UAE data residency · audit-logged

Your compliance data is sensitive. ContractorPass protects it with industry-standard security: 256-bit TLS encryption, two-factor authentication via email, JWT-based session management, BCrypt password hashing, account lockout after failed attempts, and all data hosted in the UAE (Dubai region) with documents stored on Microsoft Azure Blob UAE North.

• Two-factor authentication (2FA) via email
• Google Sign-In for single sign-on convenience
• Data hosted in the UAE (Dubai region); documents on Azure Blob UAE North
• Rate limiting and security headers on all endpoints
• Email verification for new accounts